Western Australian Consolidated Acts Western Australian Consolidated Acts (1) A record keeping
plan in respect of a government organization is a record setting
out —
(a) the
matters about which records are to be created by the organization; and
(b) how
the organization is to keep its government records.
(2) A government
organization’s record keeping plan must —
(a)
comply with principles and standards established by the Commission under
section 61;
(b)
ensure that the government records kept by the organization properly and
adequately record the performance of the organization’s functions; and
(c) be
consistent with any written law to which the organization is subject when
performing its functions.
(3) Without limiting
subsection (1), a record keeping plan must set out —
(a)
those government records that will be State archives;
(b)
those State archives that will be restricted access archives and the ages at
which they will cease to be restricted access archives;
(c) the
retention period for those government records that are not State archives; and
(d) the
systems to ensure the security of government records and compliance with the
record keeping plan.
Note: “retention period” is
defined in section 3.
(4) A record keeping
plan may set out the manner in which records will be created.
(5) A record keeping
plan may provide —
(a) for
a government record to be reproduced in another form;
(b) for
the destruction of a government record if a reproduction of it is being kept,
even though the destruction occurs at a time when the record would otherwise
not be able to be lawfully destroyed.
(6) A government
organization’s record keeping plan may provide that some or all of the
organization’s State archives —
(a) are
never to be transferred to the State archives collection under section 32(1);
or
(b) are
to be transferred at a time other than that prescribed by that section.