Western Australian Consolidated Acts

INDUSTRIAL RELATIONS ACT 1979 - SECT 49D

49D .         Keeping of employment records

        (1)         Subsection (2) applies to an employee during any period when an industrial instrument applies to his or her employment.

        (2)         An employer must ensure that details are recorded of —

            (a)         the employee’s name and, if the employee is under 21 years of age, his or her date of birth;

            (b)         any industrial instrument that applies;

            (c)         the date on which the employee commenced employment with the employer;

            (d)         for each day —

                  (i)         the time at which the employee started and finished work;

                  (ii)         the period or periods for which the employee was paid; and

                  (iii)         details of work breaks including meal breaks;

            (e)         for each pay period —

                  (i)         the employee’s designation;

                  (ii)         the gross and net amounts paid to the employee under the industrial instrument; and

                  (iii)         all deductions and the reasons for them;

            (f)         all leave taken by the employee, whether paid, partly paid or unpaid;

            (g)         the information necessary for the calculation of the entitlement to, and payment for long service leave under the Long Service Leave Act 1958 , the Construction Industry Portable Paid Long Service Leave Act 1985 or the industrial instrument;

            (h)         any other information in respect of the employee required under the industrial instrument to be recorded; and

                  (i)         any information, not otherwise covered by this subsection, that is necessary to show that the remuneration and benefits received by the employee comply with the industrial instrument.

        (3)         The employer must ensure that —

            (a)         the employment records are kept in accordance with regulations made by the Governor;

            (b)         each entry in relation to long service leave is retained —

                  (i)         during the employment of the employee; and

                  (ii)         for not less than 7 years after the employment terminates;

                and

            (c)         each other entry is retained for not less than 7 years after it is made.

        (4)         In this section —

        industrial instrument means —

            (a)         an award;

            (b)         an order of the Commission under this Act;

            (c)         an industrial agreement; or

            (d)         an employer-employee agreement.

        [Section 49D inserted by No. 20 of 2002 s. 146(1).]