Victorian Consolidated Regulations

Drugs, Poisons and Controlled Substances Regulations 2006 - SECT 41

Methods by which records are to be retained and retrieved

41. Methods by which records are to be retained and retrieved



(1) A person required to keep records under this Division must ensure that the
records of all transactions in Schedule 8 poisons or Schedule 9 poisons kept
by the person-

   (a)  are able to be readily sorted by poison or controlled substance; and

   (b)  show the true and accurate balance of each Schedule 8 poison and
        Schedule 9 poison remaining in the person's possession after each
        transaction; and

   (c)  show the name of the person carrying out the transaction.

Penalty: 50 penalty units.

(2) A person required to keep records under this Division must keep records
made by the person readily retrievable in English.

Penalty: 50 penalty units.

(3) A person required to keep records under this Division must retain a record
of each transaction in a Schedule 4 poison, Schedule 8 poison or Schedule 9
poison in a readily retrievable form for 3 years from the date of the
transaction.

Penalty: 50 penalty units.

(4) A person required to keep records under this Division must produce on
demand to an authorised officer all records required to be kept under this
Division.

Penalty: 50 penalty units.

(5) A person required to keep records under this Division must maintain the
records made by him or her of transactions in Schedule 8 poisons or Schedule 9
poisons in a manner that ensures that the records cannot be altered,
obliterated, deleted or removed without detection.

Penalty: 50 penalty units.

(6) An approved provider of an aged care service where there is a resident who
is receiving a high level of residential care who has been supplied, on
prescription, with a Schedule 4 poison, Schedule 8 poison or Schedule 9 poison
need not comply with subregulation (1) in relation to Schedule 8 poisons or
Schedule 9 poisons that are-

   (a)  supplied on prescription for a specific person; and

   (b)  supplied in tamper-evident compartments of dose administration
        containers; and

   (c)  labelled by a registered medical practitioner, pharmacist, dentist or
        nurse practitioner for administration at times specified on the label.