SCHEDULE 2 - Provisions with Respect to Meetings of Advisory Committee

Section 39 (8)

1.    Interpretation

In this Schedule, member means a member of the Advisory Committee or the deputy of a member.

2.    Convening of meetings of Advisory Committee

A meeting of the Advisory Committee may be convened by the chairperson or by any 3 members.

3.    Procedure at meetings

(1) The quorum at any duly convened meeting of the Advisory Committee is half the number of the total members plus one member.

(2) Any duly convened meeting of the Advisory Committee at which a quorum is present is competent to transact any business of the Advisory Committee.

(3) Questions arising at a meeting of the Advisory Committee are to be determined by a majority of votes of the members present and voting.

4.    Chairperson

(1) The chairperson of the Advisory Committee or his or her deputy is to preside at all meetings of the Advisory Committee.

(2) If the chairperson of the Advisory Committee or his or her deputy is not present at a meeting of the Advisory Committee a member elected by the members present is to preside at that meeting.

5.    Minutes

The Advisory Committee is to cause full and accurate minutes to be kept of its proceedings at meetings and must submit to the Minister a copy of the minutes of each meeting within 30 days after the date on which the meeting is held.

6.    Conduct of meetings

(1) Subject to this Act, the Advisory Committee may regulate the calling of, and the conduct of business at, its meetings as it considers appropriate.

(2) The Advisory Committee may permit members to participate in a particular meeting, or all meetings, by –

(a) telephone; or

(b) video conference; or

(c) any other means of communication approved by the Advisory Committee.

(3) A member who participates in a meeting under a permission granted under subclause (2) is taken to be present at the meeting.

(4) Without limiting subclause (1) , the Advisory Committee may allow a person to attend a meeting for the purpose of advising or informing it on any matter.

7.    Resolution without meetings

(1) If the majority of members appointed sign a document containing a statement that they are in favour of a resolution of a matter in the terms set out in the document, a resolution in those terms is taken to have been passed at a meeting of the Advisory Committee held on the day on which the document is signed or, if the members do not sign it on the same day, on the day on which the last of the members signs the document.

(2) If a resolution is taken to have been passed under subclause (1) , each member is to be –

(a) advised immediately of the resolution; and

(b) given a copy of the terms of the resolution.

(3) For the purposes of subclause (1) , 2 or more separate documents containing a statement in identical terms, each of which is signed by one or more members, is taken to constitute one document.