Community Land Management Act 1989 COMMUNITY LAND MANAGEMENT REGULATION 2000 - Made under the Community Land Management Act 1989 - As at 1 September 2007 - Reg 513 of 2000 TABLE OF PROVISIONS TABLE OF PROVISIONS PART 1 - PRELIMINARY 1. Name of Regulation 2. Commencement 3. Definition PART 2 - ELECTION OF EXECUTIVE COMMITTEE 4. Election of executive committee 5. Ballot for executive committee PART 3 - RECORDS OF AN ASSOCIATION 6. Periods for retention of documents: Sch 1, cl 9 7. Accounting records: Sch 1, cl 10 8. Maintenance of records 9. Receipt book 10. Cash record 11. Levy register PART 4 - MEDIATION 12. Directions of Commissioner 13. Attendance and representation 14. Termination PART 5 - GENERAL 15. Property insurance: sec 39 16. Other insurance: sec 40 17. Valuations to be obtained for insurance purposes 18. Conduct of proceedings before Tribunal 18A. Modification of applied provisions of Consumer, Trader and Tenancy Tribunal Act 2001 and regulations: section 91A (1) 19. Inspection of records of managing agent: Sch 4, cl 1 20. Fees 21. Waiver and remission of fees 22. Savings COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 1 Name of Regulation 1 Name of Regulation This Regulation is the Community Land Management Regulation 2000. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 2 Commencement 2 Commencement This Regulation commences on 1 September 2000. Note: This Regulation replaces the Community Land Management Regulation 1995 which is repealed on 1 September 2000 under section 10 (2) of the Subordinate Legislation Act 1989. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 3 Definition 3 Definition (1) In this Regulation: "the Act" means the Community Land Management Act 1989. (2) The explanatory note, table of contents and notes in the text of this Regulation do not form part of this Regulation. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 4 Election of executive committee 4 Election of executive committee (1) At a meeting of an association at which its executive committee is to be elected, the chairperson is: (a) to announce the names of the candidates already nominated in writing for election to the executive committee, and (b) to call for any oral nominations of candidates eligible for election to the executive committee. (2) A written or oral nomination made for the purposes of such an election is ineffective if it is made by a person other than the nominee unless it is supported by the consent of the nominee given: (a) in writing, if the nominee is not present at the meeting, or (b) orally, if the nominee is present at the meeting. (3) After the chairperson declares that nominations have closed, the association is to decide, in accordance with section 28 of the Act, the size of the executive committee. (4) If the number of candidates: (a) is the same as, or fewer than, the number decided on as the size of the executive committee—those candidates are to be declared by the chairperson to be, and are to be taken to have been, elected as the executive committee, or (b) is greater than the number so decided on—a ballot is to be held. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 5 Ballot for executive committee 5 Ballot for executive committee (1) If a ballot for membership of the executive committee of an association is required, the chairperson is: (a) to announce to the meeting the name of each candidate and the nominator of the candidate, and (b) to provide each person present and entitled to vote at the meeting with a blank ballot-paper for each vote the person is entitled to cast. (2) For a vote to be valid, a ballot-paper must be completed by the voter writing on it: (a) the names of each of the candidates for whom the voter desires to vote, the number of names written being no more than the number determined by the association as the size of the executive committee, and (b) the capacity in which the voter is exercising a right to vote, whether: (i) as proprietor, first mortgagee or covenant chargee of a lot (identifying the lot), or (ii) as a company nominee, or (iii) by proxy (identifying the name and capacity of the person who gave the proxy). (3) The chairperson is to successively declare elected each candidate who has a greater number of votes than another candidate who has not been elected until all the places for membership of the executive committee have been filled. (4) If a place remains to be filled but there are 2 or more eligible candidates with an equal number of votes, the candidate to fill the place is to be decided by a show of hands of those present and entitled to vote. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 6 Periods for retention of documents: Sch 1, cl 9 6 Periods for retention of documents: Sch 1, cl 9 For the purposes of clause 9 of Schedule 1 to the Act, the prescribed period for each class of record set out in the Table to this clause that must be retained by the association is the prescribed period set out opposite that class of record. Table _____________________________________________________________________________ |_____________________________________________________________________________| |Record of the proceedings of a meeting|7 years from the date of the meeting | |_____________________________________________________________________________| |Accounting record (clause 9 (b)) |7 years from the date of the latest | |_____________________________________________________________________________| |Summary and other particulars required|7 years from the date of the notice or| |to be recorded in relation to a notice|order | |_____________________________________________________________________________| |Financial statement (clause 9 (d)) |7 years from the date up to which the | |_____________________________________________________________________________| |Correspondence received or sent |6 years from the date of the | |_____________________________________________________________________________| |Copy of notice of meeting (clause 9 |6 years from the date of the meeting | |_____________________________________________________________________________| |Proxy (clause 9 (g)) |1 year from the expiration of the | |_____________________________________________________________________________| |Voting paper for resolutions (clause 9|6 years from the date of the meeting | |_____________________________________________________________________________| |Voting paper for election of executive|6 years from the date of the meeting | |_____________________________________________________________________________| |Record served on it by its managing |6 years from the date of the record | |_____________________________________________________________________________| |Notice specifying an address for |6 years from the date of the notice | |_____________________________________________________________________________| COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 7 Accounting records: Sch 1, cl 10 7 Accounting records: Sch 1, cl 10 (1) For the purposes of clause 10 of Schedule 1 to the Act the prescribed accounting records to be kept by an association are as follows: (a) a receipt book, (b) a passbook, a deposit book, or statement of deposits and withdrawals that are in chronological order, for the account of the association, (c) a cash record, (d) a levy register. (2) Separate accounting records must be kept for the administrative fund, the sinking fund and any other fund in which money is held by the association. (3) An association is guilty of an offence if it does not keep such records in accordance with the requirements of this Part. Maximum penalty (subclause (3)): 5 penalty units. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 8 Maintenance of records 8 Maintenance of records The accounting records of an association may be recorded or stored by mechanical, electronic or other means. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 9 Receipt book 9 Receipt book (1) A receipt must be issued for each amount of money received by the treasurer for the credit of a fund. (2) The following particulars must be included on each receipt: (a) the date of the receipt, (b) the amount of money received, (c) the form in which the money was received, (d) the name and address of the person on whose behalf the amount was received, (e) particulars of the transaction or transactions in respect of which the payment was received. (3) If the payment is a contribution levied under clause 13 of Schedule 1 to the Act, the following additional particulars must be entered: (a) a statement that the payment was made in respect of the contribution, (b) a statement identifying the land or premises in respect of which the liability to make the contribution was imposed, (c) if the contribution is a regular periodic contribution—details of the period in respect of which it is made, (d) details of any discount given for early payment. (4) If a payment is received in respect of more than one transaction, the manner in which the payment is apportioned between the transactions must be entered on the receipt. (5) The association must: (a) in the case of a receipt issued from a receipt book—keep the duplicate receipt in the receipt book created by a carbon impression, or (b) in the case of any other type of receipt—cause a record to be kept of all the details of the receipt. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 10 Cash record 10 Cash record (1) As soon as practicable after a transaction is effected, the following must be entered: (a) in the receipts section of the cash record—particulars of all money received, (b) in the payments section of the cash record—particulars of all money disbursed. (2) At the end of each month, the cash record must be balanced and the balance carried forward to the commencement of the next month and to a ledger account provided for that purpose. (3) At the end of each month: (a) the entries in the cash record must be compared with the bank records, and (b) amounts credited to the bank account and appearing in the bank records for which no receipt had been written and amounts debited to the bank account and appearing in the bank records for which no cheque had been drawn must be entered in the cash record. (4) Any necessary reconciliation (showing the balance in the bank account as indicated in the bank records, and adding any money received but not banked and deducting any cheques drawn but not presented for payment) must be entered in the cash record at the end of the entries for the month. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 11 Levy register 11 Levy register (1) The levy register for a fund must include a separate section: (a) for each development lot and former development lot (if any) in the community scheme, in the case of a register kept by a community association, or (b) for each development lot and former development lot (if any) in the precinct scheme, in the case of a register kept by a precinct association, or (c) for each neighbourhood lot in the neighbourhood scheme, in the case of a register kept by a neighbourhood association. (2) Each of the sections referred to in subclause (1) must specify, by appropriate entries, the following matters in relation to each contribution levied by the association and must indicate whether those entries are debits or credits and the balances for those entries: (a) the date on which the contribution is due and payable, (b) the type of contribution and the period in respect of which it is to be made, (c) the amount of the contribution levied shown as a debit, (d) the amount of each payment shown as a credit, (e) the date on which each payment is made, (f) whether a payment was made in cash or by cheque or in some other specified manner, (g) whether an amount paid comprised full payment or part payment, (h) the balance of the account. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 12 Directions of Commissioner 12 Directions of Commissioner The Commissioner may give directions for regulating and prescribing the practice and procedure to be followed in connection with a mediation session, including the preparation and service of documents. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 13 Attendance and representation 13 Attendance and representation (1) A mediation session must be attended by each party or by a legal representative, or other representative, having authority to settle the matter. (2) Other persons may attend a mediation session with the leave of the mediator. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 14 Termination 14 Termination (1) A mediator may terminate a mediation. (2) A party may terminate a mediation at any time by giving notice of the termination to the Commissioner, the mediator and each other party. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 15 Property insurance: sec 39 15 Property insurance: sec 39 For the purposes of section 39 of the Act, the amount for which insurance is to be effected against damage to association property or a building on association property is the sum of the following amounts: (a) the estimated cost (as at the date of the contract of insurance) of rebuilding the building, or replacing it with a similar building, so that every part of the rebuilt building or replacement building is in a condition no worse than that in which it was when new, (b) the estimated cost (as at the date of the contract of insurance) of removing debris in the event of the building being destroyed by an occurrence specified in the policy, (c) the estimated fee (as at the date of the contract of insurance) payable to architects and other professional persons employed in the course of the rebuilding or replacing referred to in paragraph (a), (d) the estimated amount by which expenditure referred to in paragraphs (a), (b) and (c) may increase during the period of 18 months following the date of the contract of insurance. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 16 Other insurance: sec 40 16 Other insurance: sec 40 For the purposes of section 40 (3) (b) of the Act: (a) the prescribed amount of cover for insurance referred to in section 40 (2) (b) of the Act is $10,000,000, and (b) the prescribed amount of cover for other insurance referred to in, or prescribed under, section 40 (2) of the Act is the amount determined by resolution of the association. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 17 Valuations to be obtained for insurance purposes 17 Valuations to be obtained for insurance purposes A person is qualified to carry out a valuation for the purposes of section 39A of the Act if the person: (a) is a registered valuer, or (b) has successfully completed a course conducted by a tertiary institution that qualifies the person to be a quantity surveyor. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 18 Conduct of proceedings before Tribunal 18 Conduct of proceedings before Tribunal (1) An application to the Tribunal may be heard in the following manner if all of the parties indicate that they do not intend to call witnesses and the Tribunal and all of the parties agree that the application should be heard in that manner: (a) each party may, in turn, present its case orally and unsworn and may be questioned by any other party, (b) each party may produce and tender evidence in support of its case, unless the Tribunal directs that any such evidence may not be tendered, (c) each party may comment on any other party’s case after all of the parties have presented their cases, (d) each party may make a final submission. (2) The order in which each party presents its case is to be as determined by the Tribunal. (3) This clause is a modification of the provisions of the Consumer, Trader and Tenancy Tribunal Act 2001, and of the regulations under that Act, for the purposes of section 91A (1) of the Community Land Management Act 1989. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 18A Modification of applied provisions of Consumer, Trader and Tenancy Tribunal Act 2001 and regulations: section 91A (1) 18A Modification of applied provisions of Consumer, Trader and Tenancy Tribunal Act 2001 and regulations: section 91A (1) (1) For the purposes of section 91A (1) of the Act, the application of the provisions of the Consumer, Trader and Tenancy Tribunal Act 2001 in relation to proceedings before the Tribunal under the Community Land Management Act 1989 is modified in accordance with this clause. (2) Section 24 (4) of the Consumer, Trader and Tenancy Tribunal Act 2001 applies in relation to notices of application for an order in addition to section 70B of the Community Land Management Act 1989, and for that purpose: (a) the words “subsection (3)” where firstly occurring in that subsection are taken to refer to section 70B (1) of the Community Land Management Act 1996, and (b) section 24 (4) (b) of the Consumer, Trader and Tenancy Tribunal Act 2001 is amended by omitting the words “in accordance with the Chairperson’s directions referred to in subsection (3)” and by inserting instead the words “within such time and manner as the Chairperson directs”. (3) Section 68 of the Consumer, Trader and Tenancy Tribunal Act 2001 is to be read as not permitting an application to be made for a rehearing under that section in relation to proceedings under the Community Land Management Act 1989. Note: Section 91A (1) of the Act provides that the provisions of the Consumer, Trader and Tenancy Tribunal Act 2001, and of the regulations made under that Act, apply in relation to proceedings under the Community Land Management Act 1989 before the Consumer, Trader and Tenancy Tribunal, subject to any modifications prescribed by the regulations. Sections 28 (5) (g), (h) and (i), 36 and 53 of the Consumer, Trader and Tenancy Tribunal Act 2001 do not apply to proceedings under the Community Land Management Act 1989: see sections 28 (7), 36 (9) and 53 (5) of the Consumer, Trader and Tenancy Tribunal Act 2001. As a consequence, Part 4 (being clauses 13–18) and clause 20 of the Consumer, Trader and Tenancy Tribunal Regulation 2002 also do not apply to proceedings under the Community Land Management Act 1989 before the Consumer, Trader and Tenancy Tribunal. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 19 Inspection of records of managing agent: Sch 4, cl 1 19 Inspection of records of managing agent: Sch 4, cl 1 For the purposes of clause 1 (1) (j) of Schedule 4 to the Act, the prescribed records to be kept in relation to a scheme in respect of which the association’s duties have been delegated is the trust account ledger for the association referred to in clause 27 (3) of the Property, Stock and Business Agents (General) Regulation 1993. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 20 Fees 20 Fees (1) The following fees are payable to an association in respect of the services specified: __________________________________________________________________ |__________________________________________________________________| |Inspection of association records| | |__________________________________________________________________| |__________________________________________________________________| |(b) for each additional half hour|$10 | |__________________________________________________________________| | |$70, and $35 for a further | |Issue by an association of a |certificate for a lot comprising| |certificate under section 26 of |a garage that services the lot | |the Act |the subject of the first | |__________________________________________________________________| (2) The following fees are payable to the Registrar in respect of the services specified: ___________________________________________________________________ |___________________________________________________________________| |Lodging an application for an | | |order for settlement of a dispute | | |or complaint by an Adjudicator or | | |the Tribunal under Part 4 of the | | |___________________________________________________________________| |(a) if the application includes an| | |application for an interim order |$130 | |___________________________________________________________________| |___________________________________________________________________| |Lodging a notice of appeal against| | |an order made by an Adjudicator |$65 | |___________________________________________________________________| |Lodging an application for a copy | | |of an order made by an Adjudicator|$2 per page or $24 (whichever is| |or the Tribunal, or other document|greater) | |___________________________________________________________________| |Issuing a summons to appear before| | |the Tribunal under section 94 of |$36 | |___________________________________________________________________| |Duplicate tape recording of | | |evidence or proceedings, per |“at cost” | |___________________________________________________________________| |Copy of written transcript of |“at cost” | |___________________________________________________________________| (3) The following fee is payable to the Director-General in respect of the service specified: _____________________________ |_____________________________| |_____________________________| COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 21 Waiver and remission of fees 21 Waiver and remission of fees (1) The Director-General may waive payment of the fee under the Act for an application for mediation, or may remit any such fee paid to the Director-General, if the Director-General considers it appropriate to do so in the circumstances. (2) The Registrar may waive payment of any other fee under the Act, or may remit any such fee paid to the Registrar, if the Registrar considers it appropriate to do so in the circumstances. COMMUNITY LAND MANAGEMENT REGULATION 2000 - REG 22 Savings 22 Savings Any act, matter or thing which, immediately before the repeal of the Community Land Management Regulation 1995 by the operation of section 10 (2) of the Subordinate Legislation Act 1989, had effect under that Regulation continues to have effect under this Regulation. COMMUNITY LAND MANAGEMENT REGULATION 2000 - NOTES Note: The Regulation was repealed by sec 10 (2) of the Subordinate Legislation Act 1989 No 146 with effect from 1.9.2007. COMMUNITY LAND MANAGEMENT REGULATION 2000 - NOTES Historical notes The following abbreviations are used in the Historical notes: ______________________________________________________________ |______________________________________________________________| |______________________________________________________________| |______________________________________________________________| |______________________________________________________________| |______________________________________________________________| |______________________________________________________________| |______________________________________________________________| Table of amending instrumentsCommunity Land Management Regulation 2000 published in Gazette No 112 of 1.9.2000, p 8798 and amended as follows: Statute Law (Miscellaneous Provisions) Act (No 2) 2000 No 93. Assented to 8.12.2000. Date of commencement of Sch 2.8, 1.9.2001, Sch 2.8 and GG No 132 of 31.8.2001, p 6565. Community Land Management Amendment (Fees) Regulation 2001 (GG No 41 of 23.2.2001, p 790) Community Land Management Amendment (Residential Tribunal) Regulation 2001 (GG No 132 of 31.8.2001, p 6738) Community Land Management Amendment (Fees) Regulation 2002 (GG No 48 of 22.2.2002, p 961) Community Land Management Amendment (Fees) Regulation 2003 (GG No 104 of 27.6.2003, p 5994) Community Land Management Amendment (Fees) Regulation 2004 (GG No 109 of 30.6.2004, p 4861) _____________________________________________________________________ | | |Community Land Management Amendment (Fees) Regulation | |2005|(228)|2005. GG No 73 of 17.6.2005, p 2341. | | | | | |_____________________________________________________________________| | | |Community Land Management Amendment (Tribunal) Regulation | | |(674)|2005. GG No 132 of 28.10.2005, p 8944. | | | | | |_____________________________________________________________________| | | |Community Land Management Amendment (Fees) Regulation | |2006|(309)|2006. GG No 82 of 23.6.2006, p 4580. | | | | | |_____________________________________________________________________| | | |Community Land Management Amendment (Fees) Regulation | |2007|(250)|2007. GG No 80 of 15.6.2007, p 3730. | | | | | |_____________________________________________________________________| Table of amendments __________________________________________________________________________ |__________________________________________________________________________| |__________________________________________________________________________| |Cl 20 |Am 2000 No 93, Sch 2.8; 23.2.2001; 22.2.2002; 27.6.2003; 30.6.2004.| |__________________________________________________________________________| |__________________________________________________________________________|