New South Wales Consolidated Regulations

PUBLIC SECTOR MANAGEMENT (GOODS AND SERVICES) REGULATION 2000 - SCHEDULE 2

SCHEDULE 2 – Provisions relating to procedure of Board

(Clause 44 (2))

1 General procedure

The procedure for the calling of meetings of the Board and for the conduct of business at those meetings is, subject to this Regulation, as determined by the Board.

2 Quorum

The quorum for a meeting of the Board is 4 members or a majority of the members appointed for the time being (whichever is the greater).

3 Presiding member

(1) The Chairperson of the Board or, in the absence of the Chairperson (and his or her deputy), another member nominated by the Chairperson is to preside at a meeting of the Board. However, if the nominated member (and his or her deputy) is also absent, another member elected to chair the meeting by the members present is to preside at the meeting.

(2) The person presiding at a meeting of the Board has a deliberative vote and, in the event of an equality of votes, has a casting vote.

4 Voting

A decision supported by a majority of the votes cast at a meeting of the Board at which a quorum is present is the decision of the Board.

5 Transaction of business outside meetings or by telephone etc

(1) The Board may, if the Chairperson thinks fit, transact any of its business by the circulation of papers among all the members of the Board for the time being, and a resolution in writing approved in writing by a majority of the members is taken to be a decision of the Board.

(2) The Board may, if the Chairperson thinks fit, transact any of its business at a meeting at which members (or some members) participate by telephone, closed-circuit television or other means, but only if a member who speaks on a matter before the meeting can be heard by the other members.

(3) For the purposes of:

(a) the approval of a resolution under subclause (1), or

(b) a meeting held in accordance with subclause (2),

the Chairperson and each member have the same voting rights as they have at an ordinary meeting of the members.

(4) A resolution approved under subclause (1) must be recorded in the minutes of the meetings of the Board. The date the resolution takes effect is the date endorsed on the resolution by the Chairperson as the date it was approved under subclause (1).

(5) Papers may be circulated among members for the purposes of subclause (1) by facsimile or other transmission of the information in the papers concerned.

6 Times and places for meetings

(1) The Board is to meet at such times and places as the Chairperson determines.

(2) The Chairperson must, on receipt of a written request from any member of the Board, convene a special meeting of the Board.

7 Attendance at meetings by public sector agency head or nominee

The head of a public sector agency, or his or her nominee, may, with the approval of the Chairperson, attend any meeting of the Board at which any matter in relation to the procurement of goods or services required by the agency is being considered by the Board.

8 Minutes of meetings

The Board is to keep minutes of proceedings at its meetings.

9 Authentication of documents

Any document requiring authentication by the Board may be sufficiently authenticated if it is signed by the Chairperson or by any public sector employee authorised to do so by the Chairperson.