LEGAL PROFESSION UNIFORM GENERAL RULES 2015 - REG 38
Computerised accounting systems--copies of trust records
LEGAL PROFESSION UNIFORM GENERAL RULES 2015 - REG 38
Computerised accounting systems--copies of trust records
38 Computerised accounting systems--copies of trust records
(1) This rule
applies if a law practice maintains trust records by means of a computerised
accounting system.
(2) A law practice must maintain and keep, in printed form
or in readable and printable form, the following copies of trust records--
(a)
a copy of trust account receipts and payments cash books as at the end of each
named month,
(b) a copy of reconciliation statements as at the end of each
named month,
(c) a copy of lists of trust account ledgers and their balances
as at the end of each named month,
(d) a copy of lists of controlled money
accounts and their balances as at the end of each named month.
(3) A law
practice must--
(a) print a paper copy of trust ledger accounts, the register
of controlled money and the trust account transfer journal before they are
deleted from the system, and
(b) on request by an investigator carrying out a
function described in section 368 of the Uniform Law, provide to the
investigator a printed copy of trust ledger account and controlled money
account details.
(4) The copies of trust records as at the end of a named
month under subrule (2) must be prepared within 15 working days after the
named month.
(5) Except as provided by rule 40, the law practice must ensure
that copies of trust records prepared under subrule (2) cannot be modified
afterwards.
