New South Wales Consolidated Acts

STEWARDS' FOUNDATION OF CHRISTIAN BRETHREN ACT 1989 - SCHEDULE 3

SCHEDULE 3 – The Committee

(Section 7 (3))

1 Officers of the Committee

(1) The Committee must, at its first meeting held after the annual general meeting of the Foundation in each year, elect from its members:

(a) a chairperson, and

(b) a deputy chairperson, and

(c) a secretary,

with functions as determined by the Committee or as specified by the by-laws.

(2) The Committee may retire or remove a person from the office of chairperson, deputy chairperson or secretary for such reason as it considers sufficient or in such circumstances as are determined by it.

2 Rotation of Committee members

(1) At each annual general meeting, one third of the Committee members must retire from office, or, if their number is not a multiple of 3, then the number nearest to one third must retire from office.

(2) The Committee members who must retire in any year are those who have been longest in office since the date of their last election.

(3) If any Committee members were elected to office on the same day and one or more of those members must retire under this clause, the member or members who must retire is or are to be determined by lot (unless the members otherwise agree among themselves).

3 Vacancy in office of a Committee member

(1) The office of a Committee member becomes vacant if the Committee member:

(a) retires from office in accordance with clause 2 and is not re-elected, or

(b) resigns the office by instrument in writing addressed to the Committee, or

(c) ceases to be a member of the Foundation.

(2) If, at an annual general meeting, a Committee member retires in accordance with clause 2 and the Foundation:

(a) does not elect a member of the Foundation to fill the vacancy, and

(b) does not resolve to leave the vacancy unfilled,

the Committee member is to be taken to have been re-elected.

4 Filling of casual vacancy in office of a Committee member

(1) If the office of a Committee member becomes vacant, the Committee may appoint a member of the Foundation to fill the vacancy for the remainder of the term of that office.

(2) If the Committee is unable to fill the vacancy because it is unable to hold a meeting at which a quorum is present, the Foundation may appoint a member of the Foundation to fill the vacancy for the remainder of the term of that office.

5 General procedure of Committee

The procedure for the calling of meetings of the Committee and for the conduct of business at those meetings is, subject to this Act and the by-laws, to be as determined by the Committee.

6 Quorum

The quorum for a meeting of the Committee is 3 members or such greater number as may for the time being be determined by the Committee.

7 Presiding Committee member

(1) The chairperson of the Committee, or:

(a) in the absence of the chairperson, the deputy chairperson, or

(b) in the absence of the chairperson and the deputy chairperson, another Committee member elected to chair the meeting by the Committee members present,

presides at a meeting of the Committee.

(2) The person presiding at a meeting of the Committee has a deliberative vote and, in the event of an equality of votes, has a second or casting vote.

8 Voting

A decision supported by a majority of the votes cast at a meeting of the Committee at which a quorum is present is the decision of the Committee.

9 Minutes

The Committee must cause full and accurate minutes to be kept of the proceedings of each meeting of the Committee.