Commonwealth Consolidated Regulations Commonwealth Consolidated Regulations(1) A regulated Australian ship must keep a record of the following information in relation to the ship:
(a) the approved ship security plan for the ship;
(b) whether the ship possesses a valid ISSC;
(c) the period of validity, and the name of the issuing authority, of the ISSCs possessed by the ship;
(d) the security level at which the ship is operating;
(e) the security levels at which the ship operated at ports and offshore facilities, and specific periods during which the ship operated at those levels, while conducting ship/port interfaces and ship/facility interfaces;
(f) any special or additional security measures that were implemented by the ship in any port or offshore facility where it conducted ship/port interface or ship/facility interface;
(g) whether appropriate ship security procedures were maintained during any ship to ship activity;
(h) if ship security procedures referred to in paragraph (g) were maintained -- the procedures and the specific periods during which those procedures were maintained;
(i) training, drills and exercises;
(j) security threats and maritime transport security incidents;
(k) breaches of security;
(l) changes to security levels;
(m) communications relating to the direct security of the ship (such as specific threats to the ship or to port or offshore facilities used in connection with the loading or unloading of the ship);
(n) ship security plan audits and reviews by internal auditors;
(o) periodic review of ship security assessments;
(p) periodic ship security plan reviews;
(q) implementation of any amendments to the ship security plan;
(r) inspection, testing, calibration and maintenance of security equipment (including ship security alert system);
(s) other practical security‑related information in accordance with regulation XI‑2/9.2.1 of the SOLAS Convention.
(2) For the definition of ship security record in section 10 of the Act, the following are prescribed to be kept on, by and for a regulated Australian ship:
(a) a document made for the purposes of keeping records required under subregulation (1);
(b) any information included in such a document.
(3) Ship security records must be made available for inspection in accordance with the Act and these Regulations.
(3A) Ship security records in relation to the following matters must be made available for inspection at the request of a person who is authorised by a contracting government to inspect the records:
(a) the security level at which the ship is operating;
(b) the security level at which the ship operated in the last 10 ports of call where it conducted ship/port interface or ship/facility interface;
(c) any special or additional security measures that were implemented by the ship in the last 10 ports of call;
(d) any ship security procedures maintained by the ship in the last 10 ports of call where it conducted ship to ship activities;
(e) the name of the person responsible for appointing:
(i) the ship's crew; and
(ii) other persons employed or engaged in any capacity on board the ship and on the business of the ship;
(f) the name of the person who decides how the ship is to be employed;
(g) if the ship is employed under the terms of a charter party or of charter parties, the names of the parties to the charter arrangements;
(h) other practical security‑related information (except details of the ship security plan for the ship) in accordance with regulation XI‑2/9.2.1 of the SOLAS Convention.
Note The ISSC of a regulated Australian ship may be inspected by:
(a) a person who is authorised by a contracting government (see regulation 4.145); and
(b) a maritime security inspector (see subparagraph 139 (2) (e) (i) of the Act); and
(c) a duly authorised officer (see subparagraph 148 (2) (c) (i) of the Act).
(4) Ship security records must be kept on board the ship for a period of 7 years beginning on:
(a) in the case of a document -- the date of the document or, if the document consists of a series of entries, the date when the latest entry is made on the document; or
(b) in the case of information -- the date when the information was obtained or, if the information is part of a document that consists of a series of entries, the date when the latest entry is made on the document.