Commonwealth Consolidated Regulations Commonwealth Consolidated Regulations(1) In these Regulations, unless the contrary intention appears:
"relevant agency" , in relation to a request, means the agency to which the request has been made or is to be deemed, by virtue of section 16 of the Act, to have been made.
"relevant Minister" , in relation to a request, means the Minister to whom the request has been made or is to be deemed, by virtue of section 16 of the Act, to have been made.
"the Act" means the Freedom of Information Act 1982 .
"written document" , in relation to a request, means a document other than:
(a) a document produced for the purposes of the request by an agency by:
(i) the use of a computer or other equipment that is ordinarily available to the agency for retrieving or collating stored information; or
(ii) the making of a transcript from a document held in the agency, being a document by which words are recorded in a manner in which they are capable of being reproduced in the form of sound or in which words are contained in the form of shorthand writing or in codified form; or
(b) a document that is an article or thing from which sounds or visual images are capable of being produced.
(2) In these Regulations, unless the contrary intention appears, a reference to the time spent by an agency or a Minister in searching for or retrieving a document does not include:
(a) where the document is not found in the place in which, according to the filing system of the agency or of the office of the Minister, as the case may be, (in this subregulation referred to as the 'relevant filing system') it ought to be located -- any time other than such time as would have been spent by the agency or Minister in searching for or retrieving the document if the document had been found in that place; or
(b) where the relevant filing system ought reasonably to have indicated, but does not indicate, the place in which the document is located -- any time other than such time as would have been spent by the agency or Minister in searching for or retrieving the document if the relevant filing system had indicated the place in which the document is located and the document had been found in that place.
(3) For the purposes of these Regulations, time spent by a person in searching for or retrieving an official document of a Minister shall be taken to be time spent by the Minister in searching for or retrieving the document.