Commonwealth Consolidated Regulations

ARCHIVES REGULATIONS - REG 3

                Where, by notice in writing given by the Archives, a Commonwealth institution is requested to furnish information to the Archives in respect of Commonwealth records, or records included in a class of Commonwealth records, in its custody, the Commonwealth institution shall, within such time as is reasonable in the circumstances, provide the information so requested, being information that is reasonably necessary for the purpose of appraising such records including, without limiting the generality of the foregoing, information relating to:

                (a)    the subject matter of the records;

               (b)    the purpose of the records in fulfilling the functions of a Commonwealth institution;

                (c)    the age of the records;

               (d)    the period to which the records relate;

                (e)    the physical nature of the records;

                (f)    the quantity of the records;

                (g)    the location of the records;

                (h)    the frequency with which the records are, or will be, used;

                (j)    the value, or significance, of the records in relation to the functions of a Commonwealth institution;

               (k)    the record-keeping system used in relation to the records;

                 (l)    the relationship (if any) between the records and other materials;

               (m)    the existence of any law, agreement, practice, procedure, arrangement or understanding affecting the disposal or custody of the records.