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Bloomfield Collieries Pty Ltd and Anor and Innovation Australia [2009] AATA 69; (2009) 49 AAR 352; (2009) 74 ATR 946 (5 February 2009)
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Bloomfield Collieries Pty Ltd and Anor and Innovation Australia [2009] AATA 69 (5 February 2009); (2009) 49 AAR 352; (2009) 74 ATR
946
Last Updated: 3 November 2010

Administrative Appeals Tribunal
DECISION AND REASONS FOR DECISION
[2009] AATA 69
ADMINISTRATIVE APPEALS TRIBUNAL )
) No: 2008/1744 and 2008/1746
GENERAL ADMINISTRATIVE DIVISION )
Re Bloomfield Collieries Pty Ltd
And Rix’s Creek Pty Ltd
Applicants
And Innovation Australia
Respondent
DECISION
Tribunal Professor GD Walker, Deputy President
Date 5 February 2009
Place Sydney
Decision The decision under review is affirmed in relation to the 2003
income year and set aside in relation to the 2005 income year.
................[sgd]..............................
Professor GD
Walker
Deputy President
CATCHWORDS - research and development concession – late
registration – whether, by reason of exceptional circumstances, the
applicants
could be registered under s 39J of the Act despite the applications
not being made within time – whether the respondent, and
therefore the
tribunal, has a residual discretion to register the applicant companies for the
relevant years – decision under
review is affirmed in relation to the 2003
year and set aside in relation to the 2005 year.
...
RELEVANT ACT/S:
Administrative Appeals Tribunal Act
1975 (Cth) (the AAT Act): ss 35
Industry Research and
Development Act 1986 (Cth) (the Act): ss 39JF 39S 39T
...
CITATIONS
SREE v Industry
Research and Development Board (1999) 99 ATC 2237, [1999] AATA 401
Brown v FCT (1999) 99 ATC
4516
Finance Facilities Pty Ltd
v Federal Commissioner of Taxation (1971) 127 CLR 106
Re Z (1970) 15 FLR 420
Ward v Williams (1955) 92
CLR 496
Commissioner of State
Revenue (Vic) v Royal Insurance Australia Limited (1994) 182 CLR 51
Federal Commissioner of
Taxation v Northumberland Development Co Pty Ltd (1995) 59 FCR 103
...
REASONS FOR DECISION
|
|
Professor GD Walker, Deputy President
|
|
Basic facts
|
|
- The
applicant in AAT matter number 2008/1744, Bloomfield Collieries Pty Ltd
(Bloomfield), and the applicant in AAT matter number 2008/1746,
Rix’s
Creek Pty Ltd (Rix), on 19 October 2007 lodged with the respondent separate
applications seeking late registration for
research and development concession
pursuant to s 39JF of the
Industry Research and Development Act
1986 (Cth) (the Act) in respect of the 2002-2003 and 2004-2005 income
years.
- The
deadline for such applications for the 2003 income year was 31 January 2004 and,
for the 2005 income year, was 31 January 2006.
- The
two applicants are related companies in the Bloomfield group and their
applications were substantially identical. It was conceded
that there was no
evidentiary difference between the two cases. I will therefore refer to the two
companies as “the applicants”.
- The
Department of Innovation, Industry, Science and Research (the department) wrote
to the applicants on 24 October 2007 informing
them of the decision of
Innovation Australia (the board) to refuse registration for the research and
development tax concession because
the applications were lodged outside the
statutory timeframe (T p38-39). The department invited further comments from
the applicants
in relation to why the respondent should consider whether to
exercise its discretion to accept late applications pursuant to s 39JF of
the Act.
- Both
companies provided such further evidence but the department notified them on 13
December 2007 that it had decided to refuse their
application for late
registration for the tax concession pursuant to s 39JF.
- The
applicants applied for internal review under
s 39S of the Act on 21 January 2008, but on
28 March 2008 the board, following the internal review, confirmed the original
decisions to
refuse registration.
- The
applicants applied to this tribunal on 24 April 2008 for review of the
board’s decision to refuse registration pursuant
to
s 39T of the Act.
- At
the time of the original decision and of the internal review, the respondent was
known as the Industry Research and Development
Board (the Act, schedules 11 and
12).
- Legal
argument was presented concerning whether the decision under review is the
initial decision of 13 December 2007 or the decision
confirming the original
decision on 28 March 2008.
- Jurisdiction
is conferred on this tribunal by s 39T of the Act, which relevantly states
that:
...
(1) Applications may be made to the Administrative Appeals Tribunal for
review of decisions of the Board:
- (a) that
have been confirmed or varied under subsection 39S(4); or
- (b) ...
...
- That
language appears to make the initial decision the one that is subject to review
in this tribunal. That was the approach the
tribunal took in
SREE v Industry Research and
Development Board (1999) 99 ATC 2237, [1999] AATA 401.
- Under
s 39S of the Act, a decision under s 39JF of the Act not to accept a
late application for registration for the research
and development tax
concession is a decision that can be reconsidered by the board.
- Hearings
of applications under s 39T(1) of the Act must take place in private
(s 39T(4)) and the tribunal may by order give
directions as to the persons
who may be present and may also give directions of a kind referred to in
s 35(2)(b) or (c) of the
Administrative Appeals Tribunal Act 1975
(Cth) (the AAT Act). No application was made for directions of either kind and
none was made. The tribunal is not given power under
s 35(2) of the AAT
Act to prohibit the disclosure of the names of parties.
- At
the hearing, Mr Mark Robertson of counsel, instructed by Mr Lachlan Wolfer of
KPMG Tax Lawyers Pty Ltd appeared for the applicant
while Ms Tessa van Duyn of
Clayton Utz appeared for the respondent. The documents before the tribunal
comprised the documents produced
pursuant to s 37 of the Administrative
Appeals Tribunal Act 1975 (the T documents), taken into evidence as
Exhibit R1, together with the other documents tendered by the parties at the
hearing.
The applicant gave oral evidence in person.
Relevant
legislation
- In
relation to the decision, the Act relevantly provides
that:
...
39J Registration of eligible companies
...
(1A) Subject to sections 39JA, 39JB, 39JC, 39JE and 39JF, the Board
cannot register a company under this section, in relation
to activities, in
respect of a year of income:
...
(d) if the year of income ends on or after the commencement of this
paragraph--unless the application for registration is made after
the end of the
year of income but within 10 months after the end of that year.
...
39JF Registration if application for registration made after expiry of
period for making application
(1) The Board may register an eligible company under section 39J in
respect of a year of income, despite the fact that the application
for
registration was not made within the period for making the application, if the
Board considers that the application was made
after the end of the period due to
exceptional circumstances.
...
- The
board has produced a policy issued in April 2005 entitled “Guidance
relating to “Exceptional Circumstances”
Provisions (Section 39JF of
the Industry Research and Development Act 1986)” (see
T pp16-17.
Issues
- The
issues in the current applications are:
- (a) Whether, by
reason of exceptional circumstances, the applicants could be registered under
s 39J of the Act in relation to
the 2003 and 2005 income years despite the
applications not being made within time; and, if so
- (b) Whether the
respondent, and therefore the tribunal, nevertheless has a residual discretion
to refuse to register the applicant
companies for the relevant years; and, if
so
- (c) How it
should exercise that discretion.
Applicant’s
evidence
- At
the hearing Mr Paul Taylor, chief financial officer and company secretary of Rix
and Bloomfield, adopted his two statements dated
25 August 2008 relating to the
two applicants respectively.
- 2003
income year: Mr Taylor stated that in relation to the 2003 income year,
the applications under s 39J were, to the best of his knowledge
and belief,
lodged within the required time period. But those applications appeared not
have been received by the respondent. While
he could not positively claim from
actual knowledge that the applications had been lodged with the respondent
within time, a process
followed in respect of each application since he had
commenced employment with the applicants in 2000 (apart from the 2003 and 2005
years in dispute) was as follows:
- Mr Dean
Lawrence, the applicants’ financial accountant, was responsible for
preparing the annual s 39J applications. That
was a simple process because
the only research and development expenditure incurred during those periods
consisted of the levies
paid to the Australian Coal Association Research Program
(ACARP).
- The amount of
the ACARP levies was drawn directly from the applicants’ annual financial
accounts, so there was no need to prepare
working papers.
- Mr Lawrence
would present the prepared application to Mr Taylor for signature in his
capacity as public officer.
- The application
would then be posted to the respondent, with a copy of the signed application
placed on the applicants’ internal
files along with their other tax
records.
- Mr
Taylor had examined the applicants’ records but had been unable to locate
a copy of the application for the 2003 year. Moreover,
the applicants do not
maintain a mail book that might otherwise evidence posting.
- While
Mr Taylor did not specifically recall signing the 2003 application, his
inability to do so reflected more the fact that it was
a routine,
non-contentious process, given the simplicity of the claims.
- In
his experience, Mr Lawrence, who started with the applicants in May 1999 and
remained until November 2004, was diligent and reliable.
He was responsible for
preparing tax compliance and similar forms for the applicants on a regular
basis. The applicants and the
Big Ben Holdings Group are companies generally of
which they form part, had not previously experienced such a problem where an
application
form appeared not to have been received by the regulator.
- Mr
Lawrence prepared tax returns and carried out other similar compliance
obligations for 14 companies in the Big Ben Holdings Group
and managed that
process effectively.
- Mr
Taylor did not doubt Mr Lawrence's recollection that the application for 2003
had been filed. It was only when he received a telephone
call from the
companies’ tax advisers on 11 October 2007 that he became aware that the
respondent had said the applicants had
not filed their 2003 applications.
- Mr
Taylor immediately wrote to the respondent and submitted applications for late
registration for 2003 under the “exceptional
circumstances”
provisions of s 39JF of the Act (T p33-35).
- Mr
Taylor’s explanation for the absence of a copy of the 2003 application was
that around that time a number of events occurred
that made the companies’
accounting staff extremely busy, with the possible result that records may have
been mislaid or incomplete:
- The
applicants’ computerised accounting system was converted to a new software
program between April and August 2002. Parallel
systems were used for the 2003
year and numerous difficulties were encountered with the new system.
- The applicants
on 29 November 2002 changed their tax accountants from PricewaterhouseCoopers to
KPMG. Initially there was some uncertainty
about which tax compliance
obligations, including research and development claims, would be handled by the
applicants and which would
be handled by KPMG.
- From January
2003 to June 2003, a major corporate restructuring was undertaken to allow Mrs
Sarah Richards to acquire an interest
in the Big Ben Holdings Group. The
finance team, including Messrs Lawrence and Pickering, spent much time assisting
with the restructuring,
in addition to performing their day-to-day
responsibilities.
- In December 2003
the founding shareholder and managing director, Mr Paul Cant left the company
after 40 years for health reasons.
The finance team spent considerable time
ensuring that his personal affairs were in order. He passed away on 20 June
2004. Those
tasks also were preformed in addition to the finance team’s
day-to-day responsibilities.
- While
he could not specifically recall signing the 2003 applications, he noted that in
September 2003, the applicants lodged their
2003 income tax returns in which
they claimed research and development expenditure deductions, including ACARP
levies. Given that
the finance team was aware of the amount of the ACARP levies
for the purposes of the tax return, Mr Taylor found it difficult to
understand
why the applicants, but for those circumstances, could have failed to lodge the
application under s 39J of the Act.
That led him to believe that the
application was in fact prepared and sent, though not ultimately received.
- 2005
income year: ACARP wrote to Mr Reginald Crick, mine superintendent for
the applicants, a letter dated 12 March 2005 (T p36) stating that
the
Australian Taxation Office (ATO) had issued a class ruling confirming an ongoing
125 percent research and development tax concession
eligibility for the ACARP
levies for the period up to June 2010. The letter further asked the applicants
to execute a deed of arrangement
showing their commitment to ACARP.
- Neither
Mr Taylor nor Mr Pickering became aware of that letter until some time between
March and June 2005. Once they did become
so aware, they sent executed copies
of the deed of arrangement to ACARP on 6 June 2005 (a copy of the covering
letter is annexure
1 to Mr Taylor’s statement).
- Mr
Taylor later received a letter from ACARP dated 4 May 2006 (T p37)
indicating that ACARP contributors would be eligible for
the concessions because
the ACARP documents satisfied the requirements of an “R & D project
plan” (R & D meaning
research and development) as prescribed by the
Commonwealth government.
- Further
letters from ACARP and the Department of Industry, Tourism and Resources
(annexures 2 and 3) confirmed the eligibility of
the ACARP levy for the
concession. The letters also stated that so long as ACARP did not materially
depart from the terms of the
class ruling, the levy payments would be deductible
until 30 June 2010.
- On
the basis of that correspondence, Mr Taylor formed the belief that as the
applicants had executed the deed of arrangement, ACARP
was the central research
and development body for the coal industry, the applicants’ only claim for
research and development
deductions for 2005 (as in past years) was the ACARP
levies, which had been the subject of a class ruling, and the R & D project
plan had been confirmed by the Department of Industry, Tourism and Resources,
the applicants did not have to make a separate application
under s 39J of
the Act for the 2005 income year.
- In
addition, during the 2005 income year Mr Lawrence left the applicants’
employ in November 2004 and was not replaced until
January 2005. In the interim
Mr Darren Pickering, the applicants’ management accountant, performed both
his role and the financial
accountant’s. Further, Mrs Sarah Richards
passed away on 26 March 2005, and the finance team spent much time settling her
estate, in addition to carrying out their day-to-day responsibilities.
- It
was not until he received a telephone call from the applicants’
accountants on 11 October 2007 that Mr Taylor became aware
that the companies
needed to file a s 39J application for the 2005 income year. He
immediately submitted such an application
for late registration under the
exceptional circumstances provisions of s 39JF of the Act
(T p33).
- But
for those circumstances, the applicants would have applied in relation to the
2005 year within the prescribed time period under
s 39J. Failure to lodge
within time stemmed from a misunderstanding about the need to make such an
application. As soon as
that was drawn to their attention, they duly
applied.
- Mr
Taylor also noted that the applicants did file an application in relation to the
2006 income year within the required time. But
that application was filed only
because the applicant had incurred research and development expenditure in
addition to the ACARP
levies during the 2006 year.
- In
cross-examination, Ms van Duyn pointed out that his letter of 15 October 2007
(T pp33-35) recited that applications for the
2003 and 2005 years
“have not been lodged”. Mr Taylor replied that because a copy of
the 2003 application could not
be found, they had drawn that inference. The
apparent inconsistency with paragraph 5 of Exhibit A1 stemmed from the fact that
paragraph
5 was based on the results of their internal review. As the claim had
been made in the tax return, they thought the application
must have been
lodged.
- At
that time, Mr Lawrence had been responsible for lodging the applications, while
Mr Taylor himself had been responsible for those
before 2000. Mr Pickering had
that responsibility for the 2005 year.
- Mrs
Sarah Richards was a daughter of Mr Cant and a director of the applicants, but
had no responsibilities in this area.
- Mr
Lawrence's evidence: Mr Dean Lawrence, the Bloomfield group’s
financial accountant between May 1999 and November 2004, in his oral evidence by
telephone adopted his statutory declaration of 11 January 2008 (Exhibit
A3).
- In
it he stated that part of his duties had been to oversee the compliance role of
the group in relation to taxation matters, including
R & D matters. He
understood that the 2003 application could not be located by the respondent and
that Bloomfield could not
locate a copy of it on their files.
- He
genuinely believed the required return would have been lodged, but because of
the exceptional workload the finance team had to
shoulder at the time, a copy
may not have been taken.
- He
recalled that during the 2002 year they changed the year end of the group from
30 June to 31 March, with the first application
in March 2003.
- Further,
during 2003 the group undertook a major restructuring of the family owned and
controlled holding company to allow the entry
of another family member. That
was a major transaction that extended over many months.
- In
addition, the group changed from PricewaterhouseCoopers to KPMG as their
registered tax agent, which may have caused confusion
about who was responsible
for lodging the R & D applications.
- His
recollection was that during his period at Bloomfield all requisite R & D
applications had been lodged. He believed they
related only to ACARP levies.
He could see no reason why the 2003 version would not have been lodged.
- In
cross-examination, Mr Lawrence said he could not recall preparing the specific
application for 2003 but did recall preparing such
applications yearly, and had
a checklist for that purpose. He now had no written evidence of a checklist
used in 2003 because he
did not retain his Bloomfield records when he left the
company in November 2004. But he could recall making many R & D lodgements.
When he was preparing to leave the company there was a handover period for Mr
Pickering. He could not specifically recall a handover
program in relation to R
& D application for 2004-2005, but there would have been plenty of time to
conduct one.
- Mr
Pickering's evidence: Mr Darren Pickering adopted his statutory
declaration of 6 November 2007 (Exhibit A4) stating that he honestly believed
that the
ACARP agreement effective to 2010 was in fact all that was needed to
meet the requirements for R & D registration. His email
of 12 July 2004 to
Mr Taylor, a copy of which was attached to his declaration, corroborated that
belief.
- At
the hearing Mr Pickering said that before the 2005 application was lodged, he
had been managing accountant and retained that role
until 2005 when he was
relieved of his prior duties upon fully taking over Mr Lawrence's
responsibilities. The handover period lasted
four or five weeks during Mr
Lawrence's notice period. He could not recall any specific instruction about R
& D applications,
but his email suggested that there had been some in
relation to the ACARP agreement. His understanding was therefore that there
was
no need to lodge an application as the ACARP agreement was sufficient. He had
not, however, sought to clarify the position with
the ATO or the
respondent.
Applicants' submissions
- The
applicants adopted the submissions contained in their statements of facts and
contentions (SoFaC). Mr Robertson submitted that
s 36JF of the Act, like
all other extension of time provisions, was of a remedial or ameliorating nature
and should be construed
beneficially towards the applicants
(Brown v FCT [1999] FCA 563; (1999) 99 ATC
4516).
- The
respondent’s letters of 13 December showed that in relation both to the
2003 and 2005 income years, the respondent had taken
a myopic approach that
imposed an unwarranted fetter on the board’s power to extend time. It had
rejected any circumstances
that were not outside the applicants’
control.
- In
relation to the 2003 income year, the applicants had in place systems that
ensured timely lodgement in other years. The applicants’
R & D claim
was simply for the five cents per tonne levy for the research fund, a figure
that could easily be derived and did
not require the preparation of working
papers. As the applicants had claimed a tax deduction before the time limit had
expired,
they were not seeking to make a retrospective application of the kind
that the time limit provisions were intended to preclude.
In the normal course
of events the application would have been made, but a human error occurred
somewhere.
- There
was no doubt about the applicants’ entitlement under the Act and the
evidence (see para 26 above) showed how
the error could have occurred.
- As
to the 2005 income year, a human error had occurred based on the mistaken belief
that the company’s position was safe until
2010 and they did not need to
lodge applications until then. They did in fact lodge an application in 2006,
but that was because
they had incurred other R & D expenditures in that
year. Mr Taylor’s evidence (Exhibit A1, para 28), showed that the
operative
cause of the errors was correspondence by a third party with the ATO.
The situation was similar to that contemplated in the explanatory
memorandum,
which pointed out that the bill directed the board to reconsider six specific
cases that had arisen because the applicants
had informed the wrong body. The
applicants’ error in this case was reasonable, and constituted exceptional
circumstances.
- Once
such circumstances had been shown, the board (and the tribunal) had no residual
discretion to refuse registration. The power
was circumscribed once exceptional
circumstances had been shown: Finance
Facilities Pty Ltd v Federal Commissioner of Taxation [1971] HCA 12; (1971) 127 CLR
106.
- The
guidelines relating to the application of s 39JF of the Act
(T pp16-17) had no statutory force and were the source of
the board’s
error in the present case.
Consideration
- The
deadline for applications for registration for R & D tax concessions in the
2003 income year was 31 January 2004, and for
the 2005 income year it was 31
January 2006. The applicants lodged their registration applications for the
2003 year almost four
years late and, for the 2005 year, almost three years late
in relation to the period provided by s 39J(1A)(d) of the Act. Under
s 39JF(1), however, the respondent may register the applicants if it
considers that “the application was made after the
end of the period due
to exceptional circumstances”.
- The
Act does not define exceptional circumstances and there appear to be no court or
tribunal decisions interpreting the phrase in
the context of s 39JF(1).
The word “exceptional” is defined by the Oxford English
Dictionary as “Of the nature of or forming an exception; out of the
ordinary course, unusual, special”. The Macquarie Dictionary
definition is “not usual, common, or ordinary; uncommon in amount or
degree; of an exceptional kind”. In Re
Z (1970) 15 FLR 420, 421, Joske J adopted the Oxford definition and
other courts and tribunals have adopted similar definitions.
- In
determining the meaning of s 39JF(1), having regard to the ordinary meaning
conveyed by the text of that provision, taking
into account its context in the
Act and the purpose or object underlying the Act, the tribunal may have regard
to extrinsic material
such as the relevant explanatory memorandum. The
Industry Research and Development Amendment Act 1999 (the Amending Act)
inserted s 39J into the Act.
- The
explanatory memorandum for the Industry Research and Development Amendment
Bill 1998 stated that the purpose of the amendment was to increase the
period for making a registration application from six months after
the end of
the company's year of income to ten months and to provide for a discretion to
accept late applications in particular circumstances.
The explanatory
memorandum to the Amending Act explained that this was to make it easier for
companies to meet the deadline for
making an application by both increasing the
period allowed and, for most companies, moving the deadline away from busiest
periods
on the calendar.
- In
relation to the insertion of s 39JF of the Act, the explanatory memorandum
provided that “exceptional circumstances”
might
include:
- (a) postal
delays, where an eligible company was able to produce evidence to the
satisfaction of the board that the application was
posted at least four working
days prior to the relevant deadline; or
- (b) the
untimely death or severe illness of the consultant or company accountant
responsible for preparing the application on behalf
of the
company.
- The
explanatory memorandum further stated that the limited discretion extended to
the board to consider late applications did not
allow retrospective access to
the research and development tax concession scheme, which the current deadlines
in the Act are designed
to prevent.
- The
board contends that its guidelines relating to exceptional circumstances broadly
reflect parliament’s intention as expressed
in the explanatory memorandum.
The guidelines provide examples of such circumstances: delivery delays, personal
tragedy, natural
disasters or unforeseen actions of third parties which cause
the out of time lodgement of registration applications as circumstances
that the
board may consider to be exceptional. Such occurrences would, in most cases, be
unusual, uncommon or not be ordinary.
- The
guidelines indicate that the respondent will look specifically for evidence of
an unforeseen or unforeseeable event or circumstance,
or combination of them,
that was outside the control of the applicant.
- They
state that the following key elements are likely to be found in a scenario
claimed to constitute “exceptional circumstances”:
- (a) an
unforeseeable occurrence; or
- (b) a
circumstance outside the control of the applicant company; or
- (c) an external
impediment, which causes the application to be dispatched late or not received
on time.
- The
guidelines then give the following examples of circumstances that the board may
consider to be exceptional. Circumstances which
the board may consider to be
outside the control of the applicant company, include (but are not limited
to):
- (a) delivery
delays, such as postal delays outside the applicant’s control, delivery by
post to an incorrect destination of
a correctly addressed application or
misdirection by a commercial or registered courier;
- (b) personal
tragedy or illness, or unforeseeable administrative changes, occurring prior to
the deadline;
- (c) natural or
other disasters, such as floods, fire, earthquake, electricity blackouts, etc;
and
- (d) unforeseeable
actions of a third party over which the applicant has little or no
control.
- On
the other hand, the guidelines take the position that merely omitting to prepare
an application or preparing an application in
time but failing to send it are
not exceptional circumstances (ie are not outside the control of the person
concerned).
- In
addition, the guidelines state that significantly late applications
should prima facie not be accepted without very clear evidence
that the lateness was due to exceptional circumstances.
- Income
year 2002-2003: The evidence for the applicants starts with the
proposition that the application “would have been lodged” but that
a
copy of it might not have been kept. The respondent argued that such a claim
amounts to alleging that the application was actually
lodged, which is
inconsistent with a claim that it was not lodged because of exceptional
circumstances. That may well be so, but
in any case the fact the applicants can
produce no evidence to corroborate its claim, and that the respondent has no
record of receipt,
leads to the conclusion that it was not in fact lodged.
- Mr
Cant’s terminal sickness would constitute an exceptional circumstance, but
it is clear that Mr Cant had no involvement in
preparing and lodging the
registration application, which was in any event a very simple matter as only
one payment had been made.
Further, Mr Cant’s death in June 2004 occurred
after the deadline for lodgement and is thus not relevant.
- The
other circumstances referred to by the applicants are the change in the
applicants' financial year end date to 31 March, the corporate
restructuring,
the staff change leading to Mr Pickering's appointment and the change of tax
agents. I do not think it necessarily
matters that they were not circumstances
outside the control of the applicant companies, but contrarily to the
applicants’
submission, I do not think the decision under review, or the
respondent’s position in these proceedings, seeks to fetter the
decision-making process in that way. The guidelines state that an element
likely to be found to constitute exceptional circumstances would include
a circumstance outside the control of the applicant company, and
all the
examples given are of that nature. But a circumstance does not need to be
outside the applicants’ control in order
to be exceptional.
- This
is not a case in which the delay occurred through an applicant intentionally
failing to take action. The applicants moved very
promptly to lodge
applications once they became aware of the problem. As they had lodged previous
applications, and had claimed
tax deductions for R & D in their returns for
the relevant year, they were not attempting to construct a retrospective
claim.
- The
applications were, however, almost four years late and the guidelines state that
“significantly late applications should prima facie
not be accepted without very clear evidence that the lateness was due to
exceptional circumstances” (T p17). While that proposition
has no
statutory force, it is consistent with the legislature's policy as revealed in
the Act and discussed in the explanatory memorandum.
- The
evidence adduced supplies a number of reasons why lodgement of the application
could have been overlooked, but it falls short
of clear evidence of what
actually happened and why the lateness was due to exceptional
circumstances.
- The
events that the applicants blame for their failure to apply are not unusual in
the conduct of a sizeable business and thus cannot
be regarded as exceptional.
On the evidence it seems likely that the failure to apply resulted from a mere
oversight. The guidelines
state, and I think rightly, that merely omitting to
prepare or send an application is not an exceptional circumstance. Such
omissions
can easily occur. Efficient organisations have bring-up files and
other systems to ensure that applications and returns are lodged
on time.
- Income
year 2004-2005: The position in relation to the 2005 income year is
materially different, however. Correspondence from ACARP (outlined in paras
28 to 31 above), set out in some detail the
requirements with which the applicants needed to comply in order to be eligible
for the R & D deduction,
but nowhere mentioned their need to apply for
registration in the relevant year.
- Having
complied with all the requirements mentioned in that correspondence, it is
unsurprising that Mr Taylor and Mr Pickering (paras
48 and 49 above) formed the view that, as the
applicants has executed the deed of arrangement, ACARP was the central R & D
body for the coal
industry, the applicants’ only claim for R & D
deductions for 2005 (as in past years) was the ACARP levies, which had been
the
subject of a class ruling, and the R & D project had been confirmed by the
Department of Industry, Tourism and Resources,
the applicants did not need to
make a separate application under s 39J of the Act for the 2005 income
year.
- While
it would have been prudent for the applicants to seek confirmation of their
understanding from the respondent or the ATO, or
through their tax agents, their
error cannot be regarded as unreasonable given the advice they had received from
the industry’s
central R & D body. It resulted from the
“unforeseeable actions of a third party” within the meaning of the
guidelines,
although it would probably be going too far to say that they were
actions over which the applicants had little or no control, as
they could, and
perhaps should, have sought independent advice. Nevertheless, I find that the
evidence establishes the existence
of exceptional circumstances.
- That
leaves the question whether the use of the word “may” in
s 39JF(1) grants the respondent, and by extension the
tribunal, an implied
discretion to grant or refuse registration notwithstanding that exceptional
circumstances of the kind contemplated
have or have not been established.
- Interpretation
of the word “may” starts from the proposition that the task is to
ascertain the real intention of the legislature.
In so doing the decision-maker
begins with the prima facie presumption that permissive or facultative
expressions operate according to their ordinary natural meaning:
Ward v Williams [1955] HCA 4; (1955) 92 CLR 496
at 505.
- Apparent
discretions to act may, however, be rendered obligatory if the apparent intended
effect of the Act leads to that conclusion:
Finance Facilities at
pp134-135.
- Thus,
in the absence of clear words, no discretion should be implied from the use of
the word “may” where it relates to
the refund of overpaid tax:
Commissioner of State Revenue (Vic) v
Royal Insurance Australia Limited [1994] HCA 61; (1994) 182 CLR 51 at 64.
- Similarly,
where the apparent discretion involves payment for property that has been
acquired, the presumption against the acquisition
of property other than on just
terms will lead to the conclusion that the making of a payment is obligatory:
Federal Commissioner of Taxation v
Northumberland Development Co Pty Ltd (1995) 59 FCR 103 at 114
- Here
it is apparent that the legislature has granted a discretion because it is
impossible to foresee all the combinations of circumstances
that might be
regarded as unusual and, subject to the reservation that the discretion should
not be exercised in such a way as to
authorise a retrospective claim, a
discretion is appropriate so as to enable equitable treatment of cases that fall
close to the
borderline on one side or the other.
- In
this case, I find that discretionary factors point in the same direction as my
findings on the question of exceptional circumstances
in the case of each
relevant income year. Thus I would exercise the discretion against permitting
registration in relation to the
2003 year, but in favour of permitting it in
relation to the 2005 year.
- The
decision under review is therefore affirmed in relation to the 2003 year and set
aside in relation to the 2005 year.
I certify that the 86 preceding
paragraphs are a true copy of the reasons for the decision herein of Professor
GD Walker, Deputy President
Signed:
...........................[sgd]................................................
Renee Wallace, Associate
Date/s of Hearing: 8 December 2008
Date of Decision: 5 February 2009
Solicitor for the Applicant: Mr L Wolfer, KPMG Tax Lawyers Pty Ltd
Counsel for the Applicant: Mr M Robertson
Solicitor for the Respondent: Ms T van Duyn, Clayton Utz
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